Top 5 Tools That Can Improve the Efficiency of Every Business

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TechsPlace | Managing a business in today’s time requires a lot of effort, thanks to the competition in almost every business sector there is. Companies are now more focused on improving operational efficiency and customer satisfaction, which in turn will improve the sales and revenue for any given business.

The technology that we are surrounded with today helps businesses a lot regardless of its type. Managing inventory, improving employee coordination, and even addressing customer queries efficiently, there are lots of technologies that can help modernize business and improve its efficiency.

Even though there exist a plethora of tools that can help different types of businesses, some tools are equally productive for all businesses.

If you are in search of some tools which can improve the efficiency and productivity of your business, then here is a list of powerful tools which will help you out.

Top 5 Tools to Improve Efficiency and Productivity of a Business

Skype for Business

Skype is one of the most popular P2P (Peer to Peer) communication tool developed by Microsoft. The cloud-based Skype for business is a variant of the software that is specially designed to meet the requirements of establishments around the world.

Skype for Business software comes with default encryption for all VoIP calls and texts made through the application. This means that you do not have any third-party VPN software for privacy protection.

Moreover, the application has inbuilt voice mail features which let you respond quickly to missed calls. As the service is based on the cloud, there are different plans to suit the requirements of all types and sizes of businesses.

Apart from all the additional features, this software does support the standard calling features that are a basic necessity for all businesses. Need like including the ability to hold, resume, transfer calls and even answer calls on behalf of others without any hassles.

Google Docs

Google Docs is a free online tool that allows you to create documents and share them publicly or to specific people who are given access to the document. This tool is a great way to share relevant documents and information within your organization or to stakeholders without having to worry about storing and transferring the data.

Moreover, Google Docs is also a cloud-based tool. This ensures that you can access all your previous documents on any device of your choice by just signing in to the same Google account that you used while creating the documents.

Apart from Google Docs, Google Sheets is also a great tool to create and share spreadsheets. Google Sheets also function the same way as Google Docs and is ideal for businesses to share number-related information such as sales data.


Trello is labeled as a “collaboration tool.” This allows the top-level officials in an establishment to create projects termed as “boards” and assign each project or specific tasks within the project to employees within the establishment.

Trello makes it easier for supervisors and other seniors to view and manage the progress of day-to-day activities of the business. The tool also makes it easier for teammates working on the same project to co-ordinate. Moreover, the team finds it easier to share essential data such as documents, images, etc. among each other.

What makes Trello even more ideal is the fact that it has applications for all the popular operating systems out there. This ensures Trello users to stay updated and utilize the platform effectively.


StudioCloud is an all-in-one business management tool and can be of great help for small-scale businesses with a limited number of workforce. This software allows businesses to manage partners, customers, and vendors efficiently by recording all relevant data separately.

Whether it be creating and managing projects, automating marketing campaigns, issuing invoices, or managing clients, you can do it all. Using Studio Cloud makes it easier for new clients to view, sign contracts online. Moreover, it lets you create a personalized relationship with your partners and clients by sending them personalized texts and emails.


Timecamp is a tool that lets you monitor and assess the efficiency of the workforce in your establishment. You can track computer and internet activities, manage employee attendance, monitor productivity, etc. to decide how well your workforce is keeping up with their tasks.

Instead of having to manually analyze the potential and efficiency of each employee in your workforce, Timecamp lets you automate this task and also provides you with a detailed insight in the form of reports which can be easily analyzed to find high-performing and lagging employees.

Moreover, you can also utilize Timecamp to ensure that projects are completed on time and also send out invoices based on the time spent per project which is ideal in case of freelance contracts.

Final Words

Are you using any software other than the ones mentioned above which you feel can be of great benefits to businesses? Then do mention the software of your choice as a comment below to help others.